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Law Review Services Guide: Digital Commons - UNH Law Review

Help for those on law review

Introduction

UNH Law Review uses the Digital Commons platform by bepress to electronically publish and archive issues of the journal.  If you are a new editor on law review please contact your Editor in Chief or Board to get access to the platform.  You can then sign up for your bePress account.

You can then follow these steps below to get an idea of the process for publishing the latest issue of the UNH Law Review.

Step 1 - making sure everything is up to date

Step 1 - in the summer - update the website with new board members.

Review the law review website to make sure that the About and Policies pages are up to date. Information about the editorial board is in two places, on the main page for each issue and on the Editorial Board page. You can change the Editorial Board page at the beginning of the fall semester. Make sure to specify which volume the board is working with.

 

Updating the law review website requires using some HTML formatting at times. There is a very detailed and easy to follow print tutorial available as well as a very short video demonstration showing how to update the About page available on the shared BOX folder. Editors are also encouraged to make an appointment to learn how to use the software, and support is available on an ongoing basis from the library.

Hitting the newsstand

Hitting the Newsstand

Whether you decide to produce the print version first and the online second or the other way around is completely up to the editorial board to decide. The electronic version can be prepared and released once the physical copies are back from the printer, or it can be released ahead of time. Either way you will want to promote your journal and show off your hard work. Be sure to notify UNHL Communications Director and ask to have the link sent out through social media. The EIC should also plan on sending out an email message to students, faculty, and staff.

 

Step 2 -

UNH Law Review has been using Digital Commons to publish their digital edition for a few years now.  Here are the basic steps for publishing volumes and issues using Digital Commons.  

There are different ways to produce the law review using Digital Commons including a system for editorial review.  Presently, the UNH Law Review board has decided to use their own emails to communicate with authors and each other.  

Once the submissions for the issue have been finalized, the articles, comments, student notes and other pieces must be formatted as PDFs. The library has Adobe Acrobat Pro available on one of the computers.

Once all of the articles are in PDF format, contact Kathy Fletcher to let her know that you are close to publishing the issue.  Once the articles are done, it’s time to build the issue.

  1. Download a copy of the spreadsheet from the Batch Upload feature and complete as many of the fields as you can. The spreadsheet includes comments at the top of each column and the required fields are in red.
  2. Make an appointment with Kathy Fletcher and email her the spreadsheet.
  3. Kathy can walk you through the process of creating a new volume/issue and uploading the new content.

 

Tracking Readership

Tracking Readership

Go to scholars.unh.edu/unh_lr and click on My Account. Go to the Digital Commons Dashboard found under Dashboard Tools. Bepress has tutorials available to fully explain each feature, although many of them are self-explanatory. Use the pull-down menus at the top to filter by series or article and to set the date range. Use the left sidebar menu to toggle between Readership Reports (who your readers are, where they are from, what website referred them) and Usage Reports (uploads, downloads, popular articles)

 

Publishing the print

Publishing Volumes & Issues: Print Edition

 

In 2017 UNH Law Review used Sheridan to print 175 copies. Printing and mailing is coordinated between the editors and the printers. Be sure to include the Business Manager in any correspondence as they are the person who will be tracking the shipment and paying the invoice. They also update and supply the spreadsheet for mailing. Sheridan mailed out 103 copies of volume 16 issue 1, and sent 72 copies to us. The library gets two of those for the permanent collection, one of those goes in the Library Office and the other is stored in Compact Shelving with the rest of the journals in the main collection. Keep several copies for the law review office. Additional copies should be placed around the school on tables in the library and in the main reception area. 

Workflow for publishing an issue